Privacy Policy

Last updated: December 2025

1. Introduction

Geodocs ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform at geodocs.io, a Software-as-a-Service (SaaS) solution that combines Project Management, Geographic Information Systems (GIS), and Artificial Intelligence (AI).

2. Information We Collect

2.1 Personal Information

When you register for Geodocs, we collect:

  • Name and email address
  • Company name and role
  • Billing information (processed securely through our payment providers)
  • Profile information you choose to provide

2.2 Usage Data

We automatically collect:

  • Log data (IP address, browser type, pages visited)
  • Device information
  • Usage patterns and feature interactions
  • Geospatial data you upload or create within the platform

2.3 AI-Processed Data

Our AI Onboarding Wizard and AI features process information you provide about your business, including your terminology, workflows, and project structures. This data is used to customize your workspace and improve our services.

3. How We Use Your Information

We use collected information to:

  • Provide, maintain, and improve our services
  • Customize your workspace through our AI-powered onboarding
  • Process transactions and send related information
  • Send technical notices, updates, and support messages
  • Respond to your comments and questions
  • Analyze usage patterns to improve user experience
  • Protect against fraudulent or illegal activity

4. Data Storage and Security

Your data is stored on secure cloud infrastructure. We implement industry-standard security measures including encryption in transit and at rest, access controls, and regular security audits. Your geospatial data, project information, and attachments are protected with the same level of security as your personal information.

5. Data Sharing

We do not sell your personal information. We may share data with:

  • Service providers who assist in operating our platform
  • Legal authorities when required by law
  • Business partners with your explicit consent

6. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data in a portable format
  • Opt-out of marketing communications

7. Data Retention

We retain your data for as long as your account is active or as needed to provide services. After account termination, data may be retained for a limited period for legal and business purposes before being securely deleted.

8. Cookies and Tracking

We use cookies and similar technologies to enhance your experience, analyze usage, and personalize content. You can control cookie preferences through your browser settings.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: [email protected]
Website: geodocs.io

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